Work Opportunities
Office Manager
Location
Berlin
Contract
Flexible
Start date
ASAP
About Us
Amsterdam Berlin is an independent design company delivering high-end experiences globally. From concept, through production, to documentation our work creates carefully crafted moments for our clients to meet their audience in culture.
Strategists, copywriters, designers, architects and engineers imagine, visualise and build thought-provoking ways to connect and foster loyalty. With our roots in campaigns, branding and product (twenty years ago we had Uma Thurman wear yellow Onitsuka Tigers in Kill Bill) we now bring all that learning into live brand expressions all over the world.
Working With Us
Good organisation, strong teamwork and quality control are the main ingredients of our day-to-day activities. Our people work together across creative disciplines – fostering a collaborative, high autonomy and low control culture to make this as smooth and inspiring as possible. This means you are welcomed to define and steer the process yourself.
Each member of our team is given the opportunity to bring ideas to the table outside of client work. We encourage self-initiated projects and regularly dedicate funds to bring them to life.
Equality, Diversity and Inclusion
At Amsterdam Berlin, we value equality, diversity and inclusivity as much as we value skillsets. We welcome all backgrounds and invite fresh perspectives. Our environment encourages authenticity and our recruitment process is unbiased. Please inform us of any accessibility accommodations needed during your application.
Our people also have a responsibility to act in ways that support equality, diversity and inclusion. There is an expectation that all employees will set an example of non-discriminatory behaviour and work practices.
What We Offer
- A challenging and creative work environment
- The opportunity to work with leading clients
- International projects
- Professional growth and development
- Competitive salary and benefits
- Hybrid working (where relevant to role)
- 24 days vacation + national holidays
- Annual company off-site and regular studio social events
Role Description
As the Studio Manager at Amsterdam Berlin, you will be responsible for overseeing various aspects of office management, human resources, administration, and accounting. We are excited to welcome someone to our team who can help us bring life to daily operations within our workspace. If you are a motivated and detail-oriented individual looking to contribute to a dynamic creative environment, please click apply and attach your resume and cover letter to the email.
Office Management
- Maintain office supplies and equipment
- Coordinate IT needs and support
- Organise events and team travel arrangements
- Handle licence coordination and internal communication
- Oversee welcoming guests and accepting deliveries
- Manage general office maintenance
- Classify and organise invoices, receipts, and paper documents
Human Resources
- Manage hiring postings with the leadership team
- Assist with employment contracts and liaise with third-party HR
- Assist in social security enrolment for foreign employees
- Manage relocation administration
- Assist with supplier payments with our financial team
Culture
- Work with the leadership team to ensure the studio is a welcoming environment for staff and clients
- Assist in implementing a studio lunch system with a professional chef
- Organising studio events, socials etc
Requirements
- Experience in studio management, human resources, administration, hospitality, all welcome
- Strong organisational and multitasking abilities
- Excellent communication and interpersonal skills
- Familiarity with financial processes
- Proficiency in relevant software applications within Apple Mac, Google Suite, etc.
- Fluent in English and German
Typical Daily Tasks
- Answering studio phone and receiving guests
- Organising studio calendars
- Assisting Finance team in gathering expenses
- Planning studio events
- Assist Leadership team by posting new freelance role
- Ordering coffee and sundries